As a Director of Student Services, your primary task is providing your teachers and students with the resources and support they need to succeed. Yet situations arise when school districts must respond to document requests. Wading through file cabinets, drawers and boxes of documents and then scanning or copying the files to send to the requestor is a hugely time-consuming – and ultimately costly – task. But a necessary evil.
"Our files are now safer and more secure than they ever have been, and they're more easily accessed."
-John Koch, Executive Director of Student Support Services at Gresham-Barlow School District.
Digitizing your district’s active or stored files greatly simplifies your response to document requests. Once digitized, vast stores of student files can be instantly searched and easily identified as needed. This once onerous task can be now completed within seconds. This modern solution moves your huge document archives to a secure online digital filing cabinet.
Novitas works with school districts to cost-effectively streamline the student file request process by converting your records to digital format.
We’ll work closely with your administrators to establish guidelines to make sure documents are available immediately per request
Your student files are processed and stored in accordance with the most stringent privacy guidelines
We can work with you on an ongoing basis, or help you to respond to crisis situations
We understand your complex budgeting schedule, and are happy to work with you to establish a billing program that meets your needs
Cost analysis shows that filing documents digitally has an ROI of less than 24 months
Visit this link to read an article regaring Gresham-Barlow School District's transition to digital with Novitas, published in the Portland Tribune on January 04, 2019.