Novitas E-Discovery services include:
Data Intake ServicesIf we aren’t collecting the data, clients may either ship collected data to our headquarters for on-site data intake or upload it to one of our secure servers.
On-site ProcessingWhere sending data offsite for processing is not an option, especially if it contains highly sensitive or confidential information, Novitas offers on-site processing.
Defensible Preservation ServiceRather than use traditional filesystem-based storage, all data is preserved in a forensically sound immutable datastore.
Pre-ProcessingPrepare unstructured data for Early Data Assessment (EDA), search, and eventual review on a fast, powerful, scalable, distributed processing platform. Ingested data is prepared and available for reports and search in hours instead of days.
DeduplicationReduce the collected universe of documents by identifying and eliminating replicated documents. Duplicate documents are automatically identified during data intake, and can later be removed based on the specific business requirements of your matter. Both custodian-based and project-based deduplication is possible.
NSRL (NIST) Analysis & FilteringWe compare all discovered documents at data intake time against known system files, using the National Software Reference Library (NSRL) published by the National Institute of Standards and Technology (NIST). These documents are then automatically reported on in the exceptions reports, and are eliminated from deliverables by default (there is an option to keep them if necessary or desired).
Enhanced ReportingWe are able to provide reports on an individual custodian, or even a single dataset (e.g., a single Microsoft Outlook PST, etc.).
The list of possible reports includes:
- Distribution of data, by Custodian
- Document Types Report
- Domains Report
- Duplicates Report
- Exceptions Report
- Timeline Report
Enterprise SearchCull your data with powerful search and filtering criteria, including Boolean search, phrase search, proximity search, wildcards, range searching, and comprehensive metadata searching.
Filtering strategies include:
- Date-range filtering – cull the dataset by a date range
- Document-type filtering – filter out unwanted document types
- Domain filtering – filter out unwanted emails to/from specific domains
- Sender/Recipient filtering – quickly and easily identify emails between specific participants
Export & Post-ProcessingWe prepare unstructured data for native document review and create review (or production, if ready without review) volumes that are compatible with traditional document review platforms, such as Relativity, iConect, AccessData Summation, LexisNexis Concordance, and many more.
Standardized OutputNever hassle with your load files again. We reduce the need for performing any modifications prior to loading data to your database.
Post-Processing ServicesHassle-free post-processing services provided by Novitas are available for review datasets that were processed us. Convert responsive documents to TIFF and/or PDF for image-based document review.